The latest Covid-19 related information concerning ICED21 (updated June 4)
We are carefully observing the development of the pandemic situation and will update you with the latest information as soon as it is confirmed.
As previously announced, we plan a “Hybrid” conference in August. This include using an on-line platform with delegate access to all significant events at the conference, still with ambitions to have some activities on site in Gothenburg. This will however need to be constrained following local as well as international pandemic constraints. For planning purposes, yours and ours, we therefore need to make decisions. We hope for your understanding that we, in this still extraordinary situation, are doing our very best to prepare the best hybrid ICED conference ever (- yes, it is the first too : )
Status and plan
ON SITE Participation
At present we have rules in Sweden that allow max 50 people indoors, and the Chalmers president has stated that conferences shall be on-line, or possibly hybrid with only invited delegates. At present, large conferences with international delegates are not recommended. This is valid until August 15th whereafter a transition period for opening is foreseen until end of October. More details on Chalmers rules from August 15th onwards is expected to be announced June 14th. It is likely that we will have to set a maximum number of on-site delegates for the ICED event.
Also, many countries and geographical regions as well as organisations (universities, companies) have their restrictions and rules that hinder travel, impose quarantine and so forth.
Today (June 4) we announce that:
- Physical delegation will be limited and opened following a regional priority.
- This means that intercontinental travelling is not adviced. This means that foremost ASIAN and AMERICAN delegates are welcome as on-line delegates only.
- EUROPEAN delegates may be considered – yet national rules applies and travel passes are still under discussion.
- The ICED Organisation Committee (OC) will open registration for ON SITE participation on June 16th which will be open until July 1st.
- Acceptance for on site participation will be notified before middle of July based on what is possible to offer from the pandemic situation.
We still need to stress that the On Site participation can be changed anytime, as the government rules can shift on a short notice. Flexibility in travel arrangements is advised, even after OC has confirmed your physical attendance. We advise the delegates to personally follow the Swedish authorities’ rules for the pandemic situation.
WORKSHOPS – MONDAY 16th August
Workshops will be held fully on-line on Monday August 16th. As traditional, we decided to enable delegates to attend two workshops. It is impossible to enable convenient access for all delegates in real time globally, but since there are a significantly more delegates from American countries than Asian, we plan for workshop sessions from 13.00 to 15.30 CET for first Block followed by a short break and inauguration session the second block starting 16.30 and finished 19.00 CET. The Workshop Organisers will receive shortly their slot for their planning.
GENERAL on SCIENTIFIC PROGRAMME and PRESENTATION
Presentations for technical sessions will be made in one-hour blocks, with 5 papers presented as pre-recorded 5 minutes videos, presented in the first 30 minutes of the session. The session chair will then lead the discussion with live involvement of all presenting authors and allowing delegates to ask questions.
Key Notes and plenary session will be presented live, some on site in Gothenburg and some remote.
The sessions will (with permission) be recorded and made available with a time delay via the Conference Portal.
FRIDAY Workshop and Panel
An exiting workshop and panel discussion is being prepared for the Friday session (August 20th), where actors from the innovation eco-system will be represented together with the ICED delegates to discuss topics on how engineering designers, researchers and practitioners will need to act to enable the ongoing transformation in society. Volvo is providing their Camp X Innovation center as a venue for physical delegates.
Regardless of form we look forward to your attendance at ICED in August!
Ola Isksson on behalf of the ICED organisation team
Do not hesitate to make contact to the ICED21 Organising Committee (email@example.com) or the Design Society Board of Management (firstname.lastname@example.org), if you have input or questions for us, regarding ICED21.